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Add email account to outlook 2016 how to#

If you’re modifying the settings on an existing account already configured in Outlook, click on Account Settings and then click on Change settings for this account or set up more connections and skip ahead to Step #4: Modifying an Existing Account.

To set up a new email account, click the File tab and then click Add Account.

Outlook 2016 Configuration Step #1: Add or Edit the Email Account

Add email account to outlook 2016 how to#

Not the right version of Microsoft Outlook? Check out How to Set up Email in Outlook 2013 or How To Set up Email on Microsoft Outlook 2010.

If these instructions don’t quite work for you, check out our tutorial on setting up other e-mail clients.

These instructions are intended specifically for setting up an email account in Microsoft Outlook 2016.

For instructions, see Create a shared mailbox.

Only your Microsoft 365 admin has permissions to set this up. Send automatic replies from a shared mailbox Then tap on the shared mailbox and select Delete Account.

To remove a shared mailbox, go to Settings > Accounts. If you have multiple accounts in Outlook Mobile, select the account that has permissions to access the shared mailbox.Īfter the account setup process completes, the shared mailbox will display in your account list in Outlook for iOS or Outlook for Android. Tap the Add Account button in the left navigation pane, then tap Add a Shared Mailbox. Sign in to your primary account in Outlook for iOS or Android. To access a shared mailbox on a mobile device, use the following steps. Use a shared mailbox on a mobile device (phone or tablet) Under My Contacts, choose the contacts folder for the shared contacts list. The shared contact list associated with the shared mailbox is automatically added to your My Contacts list. Everyone who is a member of shared mailbox can see their changes to the shared calendar.Īfter your admin has added you as a member of shared mailbox, close and then restart Outlook. When you enter appointments, everyone who is a member of the shared mailbox will be able to see them.Īny member of the shared mailbox can create, view, and manage appointments on the calendar, just like they would their personal appointments. In Outlook go to calendar view, and choose the shared mailbox. The shared calendar associated with the shared mailbox is automatically added to your Calendars list. When you want to send a message from your shared mailbox, the address will be available in your From drop down list.Īfter your admin has added you as a member of shared mailbox, close and then restart Outlook. If you don't, choose the From dropdown box and choose your shared mailbox. Open the email message you want to reply to.įrom field at the top of your message, you should see the name of your shared mailbox. Whenever you send a message from your shared mailbox, your recipients will only see the shared email address in the message. If you don't see your shared email address, choose Other email address and then type in the shared email address.įinish typing your message and then choose Send.įrom now on when you want to send a message from your shared mailbox, the address will be available in your From drop down list. If you don't see the From field at the top of your message, choose Options > From.Ĭlick From in the message, and change to the shared email address.

Type the shared email address, such as OK > OK. Make sure the correct account is highlighted, then choose Change. If that didn't work, then manually add the shared mailbox to Outlook:Ĭhoose Account Settings, then select Account Settings from the menu. Wait a bit and then close and restart Outlook again. If your admin only recently added you to a shared mailbox, it may take a few minutes before the shared mailbox appears.

The shared mailbox should automatically display in your Folder pane in Outlook. Add a shared mailbox to OutlookĪfter your admin has added you as a member of a shared mailbox, close and then restart Outlook. For more information, see Create a shared mailbox, which describes what the admin needs to do. Tip: Before you can use a shared mailbox, the Microsoft 365 admin for your organization has to create it and add you as a member.